Tip of the Month

Check Users

When do month end, and somebody is in the system. Want to check who is inside the system?

Go to System Utilities → Show All Users. It will list all users' workstations, employee code, and last menu selection. The following is an example.


Then you can directly ask the person to leave out the system so that you could do your month end.

Correct Customer of One Invoice

Find an invoice has been charged with wrong customer?

Go to System Utilities → Move Invoice. Enter the invoice number and customer account that you want to move it to, and it will change for you. The screen is shown as below.

 

Calculator

When you enter an order, and want to do some calculation?

In Order Entry, go to Prices → Calculator. It will give you a standard calculator (shown as below), so that you could do simple calculation.

 

Invoices Due

Want to find out which invoices are due for a customer?

Go to Master Files → Client Files → Customers, and find the customer. Then, click on 'Invoices', and it will show you all invoices are due for this customer. The following is an example.

Multiple Delivery Address

Have more than one delivery address for a customer?

Go to Master Files → Client Files → Customers, and find the customer. Then, click on 'DelAddress' and put the alternative delivery address in.



Then, the address will be shown in the following window.


Next time, when you enter the order for this customer, it will have multiple addresses to let you select.

 

Multicopy Function

Customer orders often have lines that are very similar, only differing in the Quantity, Dimensions and the Marks/Notes field. For example a customer may be doing a job where they have the same glass and processing/fabrications, but parts with different sizes.

The following order lines would be a good example of when to use the MultiCopy button. Enter the first line and then use Alt-M to set the MultiCopy mode and save the line.

Sheet Type

Qty

Height

Width

Notes

Price

6mm Clear Float

 2

 1200

 800

 A21

5.00

6mm Clear Float 

 1

 1756

 968

 A22

5.00

6mm Clear Float

 3

 1045

 765

 A23

5.00

When this happens you can use a new button called 'MultiCopy' to signal your intention to take the details of a new order line and use them for the following lines to be added. Press Alt-M to activate this button when you see it. You need to have entered the dimensions and quantity before you can activate it.

When you save the order line and add any processing, a new screen will appear that has columns for Quantity, Dimensions and Marks/Notes. Enter as many lines as you need, supplying a quantity, and changing the dimensions and Marks/Notes as required. When you are finished, press Page Down and all the lines will be saved in addition to the line details were copied from. Processing/Fabrication notes are also copied.

This also works for IGUs/DGUs and saves much more time because of the more complicated set-ups for these units.

This function can save more than 2/3 time when you are entering the same sheet type.